Career

Resume writing techniques and examples

January 01, 2017

Resume Writing

A resume is a visual representation or snapshot of your top relevant professional qualifications. Its purpose is to advance you to the interview step in the job-seeking process. Your resume is sometimes the only chance to communicate your skills and abilities to a potential employer because it provides a snapshot of your qualifications. The type, format, length and content of the resume are important, as these features determine whether an employer will grant an interview.

Your resume is not a “transcript” nor should it be a professional “report card” that lists all you have ever done. When you are targeting a specific job/organization/industry the more relevant the better. A successful resume will be:

  • Targeted: Your resume should be designed for the specific industry, organization, and position you are interested in.  Every time you submit your resume for a position, you must compare the language and content of the job posting to your resume and adjust accordingly, mirroring your top qualifications to their needs. Don’t be afraid to remove items that do not highlight specific relevant and potentially transferable skills, knowledge, and abilities
  • Accomplishment-driven: Resumes should instantly communicate the value you can bring to an organization. Employers want to know what you can do for them and showing that you were a valuable contributor will entice an employer to want to know more about you. Make sure that your content does not sound like a list of duties but is worded to highlight your skills, using strong action verbs to emphasize your contributions. Thus phrases like “responsibilities included” and “responsible for” should be avoided on your resume.
  • Polished and well-structured: Be sure to use uniform formatting and standard fonts throughout your document. A successful resume has information in clear and predictable sections to make it the most reader-friendly to hiring managers. Always proofread (and re-read) to ensure your resume is free of typos and grammatical errors.  Visually your resume should entice a reader by its clean and professional appearance. Review the visual appeal page for additional information. 
  • Quantifiable: Whenever possible include numbers and metrics to quantify your accomplishments and contributions. An example would be “Created new customer procedures that increased satisfaction rates by 10%”. Review the Accomplishment Statement page for more information.
  • Universally understood: Avoid heavy usage of industry slang and technical terms. Anyone should be able to pick up and understand how you match their desired qualifications.

Choose a Resume Format

Choose a format that best highlights your professional match for the employer’s needs. There are three main types of resume formats, and important points to consider when choosing the right one to use. Read the table below for a brief overview of each type, their individual merits and benefits as well as when you should use them.

3 Primary Types of Resume Formats:

Type Chronological Functional Combination

Description

This is the most traditional and preferred format. It highlights your work chronology starting with your most recent and working backwards. Your dates, places of employment, and job titles are listed as headings under which your achievements are written.

Presents your work achievements under skill headings, which gives you the freedom to put your achievements in order by relevance and impact rather than by chronology. The dates, names of employers, and job titles in your work history are listed very briefly in a separate section, usually at the bottom of your resume.

Blends the flexibility and strength of the other two types of resumes by presenting your work history in the body of the resume. Then skill subheadings are used to group achievement statements under each job title/employer.

Benefits

  • Easy to write and read
  • Most preferred by employers

 

  • Allows you to highlight specific strengths and transferable skills.
  • Shows how the skills you have used in the past apply to the job you are seeking

Use this format when:

  • Staying in the same industry or field
  • You want to emphasize past career success, making your job objective the next obvious step in your career path
  • There are no gaps in your work history, or the gaps are easily filled with doing something relevant or constructive
  • The name of a former employer may hold significant value to a prospective employer
  • You are making an extreme career change and your job history is in no way relevant to your job objective
  • To emphasize transferable skills used in volunteer work or coursework.
  • You are a recent graduate with limited work experience
  • You want to downplay a checkered job history or have large gaps in employment
  • You need to draw attention to skills and/or jobs from early in your work history
  • Your job titles do not clearly describe the level of responsibility you held
  • You want to fill gaps with unpaid experiences that are relevant to your current objective
  • You are making a career change and need to highlight transferable skills or names of former employers may not be obvious to prospective employers

Don’t use this format when:

  • There are gaps in your work history or you change jobs frequently
  • When calling attention to your age could be a problem
  • You are entering the job market after a long absence or entering for the first time
  • You have the ability to use a chronological or combination resume. This is the least preferred format by employers and often is perceived that you have something to hide.
  • If the potential employer uses an Applicant Tracking System. This format is often not readable and your resume will not be reviewed.
  • You have limited experience or have large gaps in your work history

Examples of Resumes in each format

CHRONOLOGICAL RESUME EXAMPLE

Your Name

Address (city & state only)               Phone Number                   Email

 

Summary of Qualifications

  • Use 4 to 6 bullets to highlight your qualifications and strengths that would distinguish you from the other candidates
  • Focus on ACCOMPLISHMENT STATEMENTS that showcase your experiences, skills, service, and outcomes that relate directly to the position you are applying
  • Example: 5 years as a business professional with a strong focus on accounts payable.

 

Professional Experience

Position Title                                                                                                                                    (Dates Employed) 2010 – Present

Company Name, City, State                                                                                             

  • Use bullets to describe the work performed in this position. Describe your accomplishments.
  • Highlight details such as totals, quantities, and any other measurable information.
  • Start each bullet with an action word (Example: Created, Trained, Developed)

Position Title                                                                                                                                    (Dates Employed) 2005 – 2010

Company Name, City, State                                                                                                    

  • List the most relevant points first
  • Refer to the example above for what to include here
  • Cover at least 10 years of experience, if able

Education

Degree and Emphasis Area or Minor                                                                               Date of Completion

School Name, City, State

 

“Additional Headings”

List items relevant to the position you are applying. Examples of additional headings: Volunteer Experience, Professional Affiliations (organizations you are a part of), Relevant Skills, etc.

 

 

FUNCTIONAL RESUME EXAMPLE

Your Name

Address (city & state only)               Phone Number                   Email

 

Summary of Qualifications

  • Use 4 to 6 bullets to highlight your qualifications and strengths that would distinguish you from the other candidates
  • Focus on ACCOMPLISHMENT STATEMENTS that showcase your experiences, skills, service, and outcomes that relate directly to the position you are applying
  • Example: 5 years as a business professional with a strong focus on accounts payable

 

Professional Accomplishments

Key Skill (Example: Communication Skills)

  • Use bullets to describe the work performed while using this skill
  • Highlight details such as totals, quantities, and any other measurable information
  • Start each bullet with an action word (Example: Created, Trained, Developed)

Key Skill (Example: Leadership Skills)                                                                                                

  • List the most relevant points first
  • Refer to the example above for what to include here

 

Work History

Job Title                                                     Employer                                City, State                                                Dates

Job Title                                                     Employer                                City, State                                                Dates

Job Title                                                     Employer                                City, State                                                Dates

 

 

Education

Degree and Emphasis Area or Minor                                                                                                                   Date of Completion

School Name, City, State

 

 

 

 

 

 

COMBINATION RESUME EXAMPLE

Your Name

Address (city & state only)               Phone Number                   Email

 

Summary of Qualifications

  • Use 4 to 6 bullets to highlight your qualifications and strengths that would distinguish you from the other candidates
  • Focus on ACCOMPLISHMENT STATEMENTS that showcase your experiences, skills, service, and outcomes that relate directly to the position you are applying
  • Example: 5 years as a business professional with a strong focus on accounts payable.

 

Professional Accomplishments

Key Skill (Example: Communication Skills)

  • Use bullets to describe the work performed while using this skill.
  • Highlight details such as totals, quantities, and any other measurable information
  • Start each bullet with an action word (Example: Created, Trained, Developed)

Key Skill (Example: Leadership Skills)                                                                                                

  • List the most relevant points first
  • Refer to the example above for what to include here

 

Professional Experience

Position Title                                                                                                                                    (Dates Employed) 2010 – Present

Company Name, City, State                                                                                             

  • Use bullets to describe the work performed in this position, describe your accomplishments
  • Highlight details such as totals, quantities, and any other measurable information
  • Start each bullet with an action word (Example: Created, Trained, Developed)

Position Title                                                                                                                                    (Dates Employed) 2005 – 2010

Company Name, City, State                                                                                                    

  • List the most relevant points first
  • Refer to the example above for what to include here
  • Cover at least 10 years of experience, if able

 

Education

Degree and Emphasis Area or Minor                                                                               Date of Completion

School Name, City, State

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