Adobe Connect for Faculty
This introductory course will walk you through all of the basics of using Adobe Connect as an instructor. You can view the entire series or, if you need a refresher on a certain topic, scroll through the playlist on the right.
This video is the first in an extensive series on using Adobe Connect at Brandman University. You will learn what Adobe Connect is and how the tool can be used for innovative classroom collaboration.
This video covers how to log into your Adobe Connect account.
When your Adobe Connect account is created you'll receive an email to your Brandman email account. This email will include your username and password as well as your account URL where you can access your account. Click the explore Adobe Connect link to get started. This link will take you to where you can setup your initial Adobe Connect meeting room. You can also access your account by typing brandman.adobeconnect.com into your web browser. The first time you log in, enter your full Brandman email including username and @brandman.edu along with the password provided to you in the email. Finally, follow the steps to reset your password. If you ever forget your password, just email us at email@example.com and we'll be happy to reset your password for you.
In this video, you will learn how to set up your Adobe Connect meeting room. Topics covered include choosing a meeting room name, choosing a unique URL that you will send to your attendees, and setting the access level for your room.
To begin using your Adobe Connect Meeting Room or Virtual Classroom simply click Explore Adobe Connect in the email that was sent to you when your account was created and log in. First, choose a name for your meeting room. Since you may choose to use this room repeatedly throughout your time teaching at Brandman you may want to choose something generic such a Smith Meeting Room or Smith Virtual Classroom. This way the room can reuse the room from term to term and for various courses you may teach in the future. Next choose the URL for your Meeting. When choosing a URL you want to select one that will be both unique and memorable. To ensure it is unique we suggest you use your Brandman username or the beginning of your email. Since no two people share the same email moniker you will not run the risk of duplicating meeting URLs with another instructor who has a similar name as you. For example, if my email is firstname.lastname@example.org I will want to start my URL with jefffazakerley. You want to make sure the URL is easy enough for your students or attendees to remember so consider keeping it short. If you wish to add jefffazakerley_virtualclassroom remember to use dashes (-) or underscores (_) to separate your words as an any spaces or slashes (/) will result in broken links. When you have selected your Meeting Name and URL click Create. When the room has been created you will receive a confirmation message. Now this is very important, from here click More Settings. This will bring you to your meeting information page where you can view the default settings for your room. The important thing to note is the Access level. This section determines who will be able to access your classroom once it is set up. Your room defaults to “Only registered users and accepted guests may enter the room”. Students will always access your classroom as guests so either you will have to accept them through a pop up box each time they attempt to enter or you can change the default. It is highly recommended that you change the default. To do this click Edit Information and, in the Access section, choose the third option, “Anyone with the URL can enter the room”. This will allow students to enter as guests since they will not have their own Adobe Connect accounts. Click save and you are ready to begin your meeting.
This video shows you how to share your meeting information with your attendees so that they can join you in your room. You will learn how to share meeting information via email and from within your Blackboard course shell.
Once you have completed the Meeting settings, you will see this screen which includes the URL to your meeting room and, if you chose to include a phone line, the call in information for your room. Note that if you feel a phone line is necessary for your meeting room please email email@example.com to request one. You will also want to refer to the Advanced Adobe Connect training on Managing Audio with a Phone Line Connected. When you wish to invite others to join you in your Adobe Connect room you must include the following information. The URL or web-address and you must tell them what day and time you would like them to meet. It's also a great idea to include directions on how to login to the meeting as well as how to check their Adobe connection. Sample instructions can be found on the CII website. Once you have this information you need to share it with your attendees. In the event that you are meeting with colleagues or other attendees that are not students, you can email them the information directly from Outlook or you can invite them by sending a calendar invite from your Brandman Outlook account. In general, anytime you are meeting with students in Adobe Connect you should use Blackboard as the primary way of communicating the meeting time and location. Each course has a Virtual Classroom or Virtual Office button. Inside the button you will find a place to enter your meeting information for students. To edit the information you must click the dropdown arrow to the right of the item title and select Edit. Then make sure to include the meeting URL and the meeting day and time and click submit. If you have any trouble with this or it seems a bit too overwhelming you can always contact Blackboard support for help with setting this up. And for a full list of Blackboard support contacts by school please visit brandman.edu/tech-support
This video shows you how to perform a diagnostic test to ensure your computer and network connections are properly configured for your Adobe Connect virtual classroom meetings.
Adobe Connect has created a webpage that allows you to instantly test your system to ensure that your computer is properly set up for Virtual Classroom meetings. You can find this link by going to the CII website, brandman.edu/cii. Once there, click on the faculty page at the top of the page and scroll down to Adobe Connect resources to find Test Your Internet Connection. It's also a good idea to share this link with your students when you post your meeting information in Blackboard. Simply right click on the link Here is the link, choose copy link location from the drop down menu, access the Virtual Office or Classroom area in Blackboard, edit the information and paste the link. When you are ready to run the test simply click on the link and the test will begin. This diagnostic test will ensure your computer and network connections are properly configured to provide you with the best possible Adobe Connect meeting experience. The diagnostic test checks for the following. One, that your version of flash player is supported. Two, that you have a clear connection to Adobe Connect. And three, your internet connection is strong enough. And four, that you have the latest Adobe Connect Add-in. If all tests pass successfully you should see check marks next to every item and you are ready to log in to your meeting. In the event that your system must be updated you could be prompted to update your flash or install the Adobe Connect add-in. If you're prompted to do so, click on download Flash Player and follow the instructions on the Adobe Flash Player website. Once Flash is updated, click Test again. If it says the add-in is not installed, click on Install add-in and follow the instructions that appear.
This video explains how to open your Adobe Connect room in order to start practicing using the tool and its functions before it's time to meet with your participants.
Once you have finished creating your Virtual Classroom and you have shared the URL and the meeting time info with your students in Blackboard, you should plan to open your meeting room and practice using it before it's time to meet with your participants. You can enter the room simply by clicking the enter meeting button at the bottom of the Meeting Information page or by typing the URL into your web browser. At this time you may be prompted to log in to Adobe Connect so don’t forget to use your full Brandm an email address. During this practice session you should work towards becoming comfortable with all of the skills I'm going to go over in the following videos. It’s a good idea to ask a friend, colleague or family member to join you in the room so you can see how it will appear for your participants once it's time to meet with your students. Remember that we set up the room so that anyone who has the URL can access it so your test participant simply needs internet access and obviously a different computer. We also recommend that you utilize the pause button below so you can work with your Adobe Connect room while watching these videos simultaneously. Okay. let's get started exploring the ins and outs of your virtual classroom.
This short video covers the basics of the Meeting button in your Adobe Connect room.
When you create and enter your Virtual Classroom, you enter as a host. As the host, you will see this list of buttons at the top of your screen. The first button we'll cover is the Meeting button. There are a lot of items located under this button but for the purpose of this introductory video series we are going to be exploring only a few basics of the Meeting button. In the next few videos we'll cover the Audio Setup Wizard, starting and stopping a recording and closing a meeting. If you're interested in learning more about our advanced functions located within the meeting button please attend our Advanced Adobe Connect trainings. A schedule for the advanced trainings is located on our website.
This video demonstrates how to use the Adobe Connect Audio Setup Wizard to test your audio system to make sure that your microphone and speakers are set up correctly and properly functioning.
The first item I’m going to go over in the meeting button is the Audio Setup Wizard. The Audio Setup Wizard allows you and your students to test your audio systems to make sure that your microphone and speakers are set up correctly and properly functioning. When you click on Audio Setup Wizard you will be prompted to follow some steps to check your system. To continue to each step click the Next button. The first step will test sound output. This will ensure that you can hear sound out of your speakers. To test this you must click Play Sound. Once you do so, you should hear music. If you do, click next to move on to step two. If you don’t, click Help. Clicking Help takes you to an Adobe website with extensive troubleshooting options to try to help you solve the issue you may be having. Step two allows you to select the microphone you plan to use for the meeting. Most computers have a built -in microphone and this can sometimes conflict with the microphone on your headset or built- in to your webcam. If that’ s the case, you can over -ride the system by selecting the one you would prefer to use from the drop down. Once you select the microphone, click next. Step three runs a test to ensure that your microphone is working properly. Click record and begin speaking and when you’re done, click stop. [Click Record] “Hello there, welcome to our virtual classroom.” [Click Stop] Then click on Play Recording. [Click Play Recording] “Hello there, welcome to our virtual classroom.” If you hear yourself then your microphone is properly connected and you can click next. If you do not, click help. Step four runs a test to detect the amount of background noise around you. When completed, it will block out the background noise during your meeting. You should remain completely si lent and click on Test Silence. When it says that the test is complete, click Next. When you have completed the audio setup wizard you will see a results page. Click Finish and you are ready to go.
This video shows you how to use the Record Meeting function in Adobe Connect to record a class meeting or prerecord a class lecture and post it into Blackboard.
You will find the Record Meeting function located under the Meeting button. This is where you will go when you want to record a class meeting or if you need to pre - record a class lecture and post it into Blackboard. When you click on this option you will be prompted to give your recording a name. As you record more and more in your room these recordings wi ll be listed by title so think of a naming convention that will work best for your filing system. You may also provide a summary if desired. When you click OK the recording will begin. You will know the recording has started when you see the red circle app ear in the upper right hand corner of your screen. You may pause and stop your recording at any time by clicking on this red circle to reveal the black control box. For more information on where to find the recordings and how to share them with students pl ease attend our Advanced Adobe Connect training on recordings.
This video demonstrates how to close a meeting using the End Meeting and Exit Adobe Connect functions. The difference between the two functions is also explained.
You will find the End Meeting and Exit Adobe Connect functions under the Meeting button as well. It's important to understand the difference between the two. End Meeting ends the Virtual Class session for all participants and closes the room until you re -enter it at a later date. This means that no one will be allowed back into the room until you open it again by entering the room first. Exit Adobe Connect allows you to leave the Virtual Classroom but allows others to remain inside, as well as enter the room when you are not there. When participants enter they can type in the chat box but they cannot turn on their mics, webcams or share screens until you enter the room and allow them to. This option can be helpful if you plan on allowing students to enter the room early to run the audio set up wizard prior to you entering the room. You can also exit the m eeting by clicking on the X at the top of your screen, similar to how you would close out your web browser. This does the same thing as Exit Adobe Connect and does not close the room to others.
Adobe Connect comes preloaded with three layouts: Sharing, Discussion, and Collaboration. This video explains each layout and introduces you to the pods in each layout.
Your room comes pre -loaded with three layouts: Sharing, Discussion and Collaboration. You can navigate to these layouts by clicking on the Meetings button at the top of your screen, or you can choose the layout by using the shortcut bar on the right side of your screen. Each layout is made up of pods. Each pod has a unique functionality, which we will cover in the upcoming videos. The sharing layout is designed to allow you and your students to present materials to the class. In the sharing layout you will find a share pod, which allows you to present content, a video pod, which allows you to connect your webcam and present your video image, an attendees pod, which notifies you of who is attending and allows you to manage your attendees, and a chat pod, which allows you to facilitate text conversation during your meeting. These Pods are movable and resizable allowing you to customize the layouts to your liking. The discussion layout is designed to facilitate one -on -one as well as larger group discussions. In the discussion layout you will find a much larger video pod which allows for more clarity in your webcam video broadcast as well as room for others to turn on their webcams and join you in a face -to-face conversation. In this layout there is also a discussion notes pod, which allows you to take notes and send them off to your attendees, a poll pod, which allows you to pose questions to your attendees and poll their responses, a chat pod and an attendees pod. The collaboration layout is designed to facilitate group collaboration. The main focus of this pod is a white board which allows you and your students to manipulate it just as you would in a traditional seat -based classroom. Also in this layout you will find a files pod, which allows you to upload a file from your computer for your attendees to instantly download onto theirs, a chat pod, notes pod, attendees pod and a video pod. We will cover the most commonly used pods associated with each of these layouts later in this video series. For more information on creating your own custom layouts and a more in -depth look at the functions of each pod please attend our Advanced Adobe Connect trainings on Customizing Layouts and Pods 101.
This video demonstrates how to use the Share My Screen button in your Adobe Connect room to present information to your attendees.
One of the most common things you'll do in your Virtual Classroom is present information and to do that you're going to use the Share pod. When looking at the share pod, you will notice that there is a mixed media icon with a Share My Screen button below i t. To the right of the button you will notice a drop down arrow. When you are ready to begin sharing your content, you will need to click on the drop down arrow. From here you will see that Connect allows you to share your screen, share a document and share a whiteboard. You will base your selection on the type of content you wish to share. The first option is Share My Screen. When you click on this you will see that you can now choose to share your Desktop, an application or a window. The share Desktop feature minimizes your Virtual Classroom and shows students whatever you have pulled up on your desktop. This option is ideal if you are planning to present multiple types of content within one presentation. For example, choose Desktop if you wish to show you r students how to download their syllabus inside Blackboard, review the assignments in the syllabus and then share with them a few web resources that may be helpful. Let's try it. We will click the drop down menu next to share my screen. Select Share My Screen. Select Desktop and Share. From here you can present your Course Information button from within your Blackboard course. When you click on the syllabus it will open the PDF and you can scroll through it while talking about the assignments. Because you are sharing your desktop, students are seeing whatever you have displayed on your desktop. So from here, you can open another window in Firefox and share with them a valuable resource on APA formatting. When you are done sharing, simply click on the Adobe Connect Icon at the bottom of your screen which will reopen the room and click stop sharing. Now let's examine the other two options. Applications is a great option if you are planning to share one application, whether it be your Adobe Connect room, you r Word document or a Firefox Window. What’s important to note is that you cannot switch from one application to another without going to stop sharing and then re-sharing another application. Let's take a look. To share the course syllabus with our students I will click the drop down next to share my screen, select Share My Screen, then Application and from here I will select PDF. This will allow me to present any PDF I have on my computer. Here you can see the course syllabus. And if I wanted to then shift to a rubric that is in PDF form I can do that. Now look at what happens when I open a Firefox window. Students can only see a pixelated figure and can’t actually see what I’m trying to share. When you’re done sharing, simply click on the Adobe Connect I con at the bottom of your screen and then click stop sharing. Lastly, let's take a look at the share window option. In this option the host can select the specific window within an application they wish to share, for example, a tab within Firefox. Here you would select window, then the specific window you wish to share and then share. This is ideal if you want to keep the desktop background of you on vacation or other applications private while presenting one single window to your students. Similar to the s hare application function, if you attempt to switch to another window it will become pixelated. In general, if your objective is to share multiple items on your screen you should always select the first option, Desktop, but in certain scenarios the other options may make more sense for you.
In this video, you will learn how to share a PowerPoint by pulling it directly into your Adobe Connect room rather than sharing it on your desktop. This video also shows you how to navigate through your presentation, as well as how to use the draw tools to highlight information as you present.
The Share Pod also allows you to share content by pulling it directly into your room rather than sharing it on your desktop. To utilize the Share Document feature your content must be either a PowerPoint, PDF, Flash or JPEG file. It's important to note that a Word document can only be shared through the Share Document feature if it is first converted to a PDF file. As a general rule it is always best to load your content into your room prior to the start of your meeting. You can do this by selecting Share My Screen, Share Document then click Browse Computer and select the file you wish to load into your room. Depending on the size of the file it can take some time to load into your room. Once loaded into the room the file is stored in your Share History, allowing you to instantly access it during your meeting. Additionally, if you hide the share pod with the content loaded you can then access it by clicking on the Pods button, selecting Share and choosing your file by name from the list. The most commonly shared document in Connect is a PowerPoint. Let’s take a look at how you would go about loading an d presenting a PowerPoint in your room. So first we're going to select the drop down next to Share My Screen, Share Document, Browse Computer and select the PowerPoint you wish to present. The PowerPoint will load and you can see it takes a few minutes. This is because Adobe Connect is converting the PPT to a Flash file so you can manipulate it during your presentation. Once loaded, you will see a left and right arrow at the bottom left corner of your screen. You can move forward through your presentation using the right arrow and move backwards if needed by clicking on the left arrow. If you have animations and transitions loaded in your PowerPoint they should present pretty much the same way as they do in PowerPoint. Also, if you have web links in your PowerPoint they are live, meaning attendees can click directly on them to navigate to the site listed. Next to the arrows you have a side bar. This allows the greeter options in navigating through your PowerPoint as well as informs you of which slide is coming up next. This side bar also allows you to see notes associated with each slide. These notes were already associated with this PowerPoint before loading it into Connect. If you want your attendees to view the side bar, simply click on the Show Sidebar to participants box at the bottom. As with the whiteboard, Connect has created a special draw button at the top of the screen that allows you to manipulate your PowerPoint as you present. For example, if I’m going through my agenda, I can click on the draw button, then select the pencil tool and draw a check next to the calendar item. I can also highlight items or use the text tool to enter text on my slide. To remove the edits I use the undo and redo buttons or I can use the selector tool to the far lef t, select the item I wish to remove and then click the erase tool to the right of the pencil to remove it. To the right of the draw button is a pointer that allows me to point to specific items I want to draw my attendees' attention to. As you work through your PowerPoint, these tools can help draw in your viewers by making your presentation more engaging.
This video shows you how to upload a PDF document and JPEG image into your Adobe Connect room. Also shown is how to use the built-in Adobe Reader toolbar to navigate, zoom in and zoom out, and draw on the PDF file.
While you can’t share documents and certain image files in your Adobe Connect room, you can convert these to PDFs and then load them directly through the share pod. Simply click the drop down next to Share My Screen, then Share Document and Browse your Computer to find the PDF file you wish to share. Once you upload a PDF into your room, Connect uses the built in basic Adobe Reader tool to show it. From the tool bar at the bottom you can set to a fit page mode or a page width mode. You can also zoom in and zoom out and navigate up and down to see the other pages associated with the file. As with the PowerPoint you can also use the draw button to directly edit the PDF file. You can take the pencil tool to circle an item, the text tool to make a note on the fil e, etc. You can also share a JPEG file through the share document feature. You load a JPEG the same way as you load a PDF or PowerPoint. Click on share document from the Share My Screen drop down and Browse your Computer for the JPEG file you wish to load. You will notice that you have the same draw button and point feature as you do with a PDF and PowerPoint. Now you may have noticed that the webcam can tend to take up a lot of bandwidth when used throughout your presentation. A great alternative to using a webcam for your entire presentation is to connect your webcam for the welcome portion of your presentation and then upload an image of yourself in JPEG to save the bandwidth for your presentation. You can even rename this image by double clicking on the title of the pod and retitling it with your name. You can then hide the pod and find it from the pods menu under share when you want to use it again in the future.
In this video, you will learn how to share MP3, MP4, and FLV media files with your audience in your Adobe Connect room.
Connect uses Flash as its platform. Because of this there are two types of files that allow you to stream media to your audience. The first is an MP3. To share your MP3 select the drop down next to Share My Screen, then Document and browse your computer for the MP3. As an example, here is a podcast MP3 file. This is great if you want to present a speech from someone who is not available or a famous speech that you have saved as an MP3. You will notice that there is a tool bar at the bottom that allows you to play and pause your MP3 as well as adjust the player volume. There is also a draw button that allows you to use the text tool to write notes to your attendees directly on the MP3 pod. The other type of file you can share is an FLV file. You can load this the same way as the MP3. An FLV file allows you to stream video in your Adobe Connect room and because it is Flash based it works seamlessly. This is the only video file type that can play directly in your room, so if you don’t have access to the video in an FLV file, you’ll want to attend our Advanced Adobe training on playing video to learn other work-arounds for playing video in your room. Just like the MP3, I can start and stop the video as well as adjust the volume and use the draw and pointer buttons to mark up the video. You will want to make sure to remove any drawings that are specific to any single class session. They will not automatically disappear when you press play or when you re -share them later. To do this you can either select the undo arrow or you can use the selector tool to select the item you with to remove and then the erase tool to remove it. You will also notice that there is a progress bar at the bottom which will speed up playback on the attendee’s computers. If you know that you have attendees with lower bandwidth it’s a good idea to start and then pause the video allowing it to finish buffering before you press play. This will prevent play back problems for attendees.
Adobe Connect has a built-in whiteboard that allows you and your attendees to share thoughts and ideas. This video shows you how to access and use the whiteboard, as well as how to grant whiteboard access to your attendees for a more collaborative virtual session.
Connect has also created a whiteboard which allows you to share thoughts and ideas with your attendees. You can access the whiteboard by clicking on the drop down next to Share My Screen and selecting whiteboard. You will notice that there is a draw button at the top of your whiteboard and when you click on it you will expose the draw tool bar. You can select the pencil tool to create a shape or write a formula, or highlight important parts with the highlighter. You can also change the color of the ink by selecting the color box. When you want to move on to more information you don’t have to delete anything. You can simply click on the right arrow at the bottom of the screen to move to a new blank screen. If you want, you can select the shape tool and there you will find basic shapes to work with as well. We can create a third page and use the text tool to write information in text form. As you click through the slides on the bottom you are not just moving to a new screen but you are also creating a multi -pa ge document. When I click back through the pages you can see all the other pages we just created. I can rename this pod by double clicking on the title. I can then remove it by clicking hide from the drop down in the upper right corner of the pod. When I click on pods and scroll down to share I can find the file again and click to open. Once opened I can scroll through the pages yet again. Now it’s important to note that if I want my attendees to be able to collaborate on the whiteboard with me I must promote them to presenters. I can do this by holding my mouse over the participant’s name and selecting make presenter.
This video demonstrates how to use the Adobe Connect Video pod to enable your webcam during your virtual meeting. Also covered is layout options and how to prevent bandwidth issues.
One great way to develop a relationship with your students is to enable your webcam during your presentation. This helps them place a face with your name and ensures them that there is in fact a real person on the other end of the computer. Now, it’s important to understand that a webcam does use a bit of bandwidth and can slow down audio for attendees who do not have a strong internet connection. One way to prevent audio issues during your meeting is to only enable your webcam at the beginning and end of your meetings. This way you will avoid using up too much of the room's bandwidth. To begin using your webcam you can either click directly on the webcam icon at the top of the screen or you can click on the Start My Webcam button at the center of the video pod. You will be prompted to connect your Flash player so simply click allow. Your video feed will appear in preview mode, which allows you to preview it and make sure your camera is aligned correctly, your hair is properly combed and there is no food on your face. And once you’ve made sure you are presentable and ready you can click Start Sharing at the bottom of the screen. Once you begin sharing, everyone in your room can see what you look like. As I mentioned earlier, the webcam is a bandwidth intensive feature. To help offset the audio issues that can occur when using your webcam it’s a good idea to pause the image after a few moments. This allows you to present your image without using up a lot of bandwidth. Make sure that you pose first to avoid freezing your image in an unfriendly light. As you can imagine there is some fun to be had with this feature. When you want to unfreeze your image you can do so by clicking on the pause button again. If you prefer you can also load a JPEG image of yourself. For more information on how to do this please refer back to the video on Sharing a PDF and JPEG. With the upgrade to Adobe Connect 9.2, you will notice a few advancements to the video pod. In Adobe Connect 9.2 there is a new layout option for the video p od. In addition to the standard grid layout hosts can select a new filmstrip layout. A host or presenter in the meeting can click on one of the video feeds to promote it to a larger size than the other videos. This helps to add focus to the main speaker for the event, meeting or classroom. A host or presenter in the room can easily switch the video to a different feed. The other video feeds appear below the main speaker, side by side, an arrangement that looks like a filmstrip. The filmstrip can accommodate quite a few video feeds in the layout but scroll bars will appear if they won't all fit under the main video. This puts the focus on the single individual but without eliminating the other video feeds. The buttons enable you to quickly change from one layout to another with a single click. There is also a new full screen button that is ideal for video conferences. This button eliminates all of the other meeting room elements so only the video feeds are visible. Presenters and hosts can ensure all participants go into full screen mode if desired by clicking on the pod options menu and choosing Force Presenter View. When broadcasting video a fourth button will also appear to stop your camera. The video pod is a powerful tool and you will notice a more efficient use of bandwidth in regards to video when you have the filmstrip mode enabled.
In this video, you will discover how to use the Adobe Connect Attendees pod to see who is attending your meeting and manage your meeting participants.
The attendees pod allows you to see who is attending your meeting but it also allows you to manage your meeting participants. You can use the attendees pod to manage your attendees in the following ways. If someone logs into your meeting as Guest and you w ant to find out who they are you can chose to ask them out loud via the microphone, type it in the chat box or send them a private chat. I can do this by hovering my mouse over their name and selecting send private chat. Once I find out their name I can re set it by clicking on their name, guest, and clicking on the drop down in the upper right corner of the pod. From here I can select Attendee Options>Edit User Info and then enter in their username and click okay. If I can’t get them to respond or I’m afraid t hat the guest is someone that should not be in my meeting I can select the drop down in the upper right corner then Remove Selected User. This will remove them from the room. Once you have the people that you want in the room you can begin to give them the rights that you want them to have. For example you can give individual users microphone rights by hovering over their name and selecting Enable Audio. If you want to enable microphone rights for all participants you can do so by clicking on the audio but ton and selecting Enable Audio for Participants. This will give them Microphone rights but they will still need to click on their microphone icons at the top of their screens to connect their microphone. Once they have connected their microphone it is best practice for them to mute it when they are not speaking so others do not hear feedback and background noise. To do this they can simply click directly on the microphone or select the drop down to the right of the microphone to mute. In the event that some one is unable to mute on their own, or is not paying attention to mute upon request, you can mute them as the host. To do this, hover over their name and select Mute Attendee. The participant still has the ability to unmute when they wish to talk, but this prevents others from being distracted from unmuted microphones during your presentation. Now let’s say that your student is coming to class to present a PowerPoint assignment. You will need to give them presenter rights in your room. This will not only allow them to use their microphone and webcam but it will also allow them to upload content via the share pod. To promote a participant to a presenter you can hover your mouse over their name and select Make Presenter. The student will then appear as a Presenter in the attendee list, and then has access to click the drop down to the right of the Share My Screen button and they can then choose to upload their PowerPoint through the share document feature. If you plan to do this with your students it’s a good idea to have them watch the earlier video on how to share a PowerPoint, through the share document feature in the share pod. It's important to note that if you also plan to have students collaborate on whiteboards and discussion notes, they will need to be promoted to presenter status for those features as well. So as you can see, the attendee pod is more than just a list of who is in your meeting. It’s a tool for helping you manage the activity in your virtual classroom.
The Adobe Connect Notes pod allows you to take notes during your virtual class session, as well as to write messages to your attendees prior to the start of the session. This video covers how to use the Notes pod to enhance your virtual sessions.
You will notice that both the discussion and the collaboration layouts come preloaded with a notes pod. This allows you to take meeting notes during your virtual class session as well as to write messages to your attendees prior to the class session. You c an add a notes pod to any layout by clicking on Pods then Notes and Add new notes. From here you can enter the message you wish to share with your participants. For example, you may wish to list an agenda. You'll notice that you have a basic text editor at the top of the pod that allows you to set the font size, width and color as well as add bullets. This notes pod will welcome the participants and prepare them for the class meeting to begin. I can also include instructions on how to get started as well as take notes throughout the class session. You also have the option to save this information to your computer as well as email it off. To save you can select the pod options drop down in the upper right hand corner and from here click export note and then save as rtf. This allows you to save the file to your computer. You can also select email notes from the same drop down and this will send the notes via email to your Brandman email account. If you wish to save this pod in your room to access it later simply double click on the title of the pod and give it a name. Then select hide from the pod options menu in the drop down. Later, when you want to reopen the pod for your meeting simply click on pods then notes and find the title of the notes pod you wish to h ave appear.
This video shows you how to use the Chat pod in your Adobe Connect virtual meetings to encourage discussion and questions. Also covered is how to email the chat history to yourself as a record of the discussion.
The chat pod is present in all layouts and it promotes your students’ ability to engage in the classroom activity especially if they do not have microphones enabled. Even when mics are enabled, the chat box is a great location for students to enter questions as it provides clarity for you and allows others to see the questions that have already been posed. The chat pod functions similarly to any Instant Messenger. A great way to encourage student interaction in the chat pod is to type a question into the c hat pod for them to respond to. Now sometimes this can spur a lot of discussion so to view responses you can toggle up and down in the pod as well as expand the size by holding your mouse at the bottom edge of the pod and dragging and dropping it to expand the size. The chat pod options in the chat pod are located in the upper right -hand corner and they allow you to change how big the text is by clicking Text Size and selecting a size. This allows you to view the chats in a larger size and may be a good id ea if you have attendees who struggle to see the smaller size chats. Now, each attendee must adjust the size on their own to see a larger size. You can also change your chat color to help distinguish your responses from your attendees. To do this click My Chat Color from the pod options and choose the color you wish to use. The chat pod can also be used as a hotlink tool, meaning you can type or copy and paste URLs into the chat pod and attendees can directly click on these links. When they do so this launches the website or email address in a separate window within their web browser. From here they can bookmark the website or print the information directly from their computer. Now to get back to the meeting window they may need to look for the Adobe Connect icon at the bottom of the screen as the website may open in front of the window. It's a good idea to talk them through this process because you want to avoid them re -entering the room as another user. If this happens, have them close the new Adobe roo m window and locate the Adobe icon at the bottom of the screen to re -open the room. You can also use the pod options to Email the Chat History to yourself as a record of the discussion or the meeting minutes. Before you end your meeting you may also want t o clear the chat. This will ensure that for your next meeting, students are greeted by a clean chat pod to begin conversation
In this video, you will discover how to use the Adobe Connect Poll pod to facilitate attendee engagement. The three types of polls are covered.
A great way to engage your attendees is by asking them questions. The poll pod is a great place to facilitate this type of engagement. To add a poll pod click on pods, poll add new poll. There are three types of polls you can create. Multiple choice, multiple answer and short answer. Let's start with a multiple choice. You can enter the question, what is the best night to meet?, and provide some possible answers being sure to provide one per line. Once you are done, click open. This will open the pod for attendees to respond. They will not be able to see the other responses until you select the broadcast responses box i n the lower right corner. You may choose to close the poll which will prevent anyone from changing their answers before you broadcast the results. If at any point you want to make a change to the question or answers you can click edit, make your change and then reopen the poll. For example, let’s say you want to allow students to choose any night that works for them to help build a consensus. You can change the question to a multiple answer question. This will reset any responses that were already entered and allow students to choose more than one option. When students have finished entering their responses you can click view votes to see who voted which way. It's important to note that only hosts can see the individual student responses. Lastly, you can create a short answer poll by selecting short answer from the drop down. This allows you to enter a question for attendees to provide a short answer response. It's up to you to determine how and when you want to use polls. It’s a great idea to preload your room with polls before your class session. You can do this by creating new polls, filling in the question information and renaming them. Then you can hide them and expose them later on during your meeting when it makes sense. You may also want to consider creating a new custom layout that you can populate only with your polls. To learn how to create a custom layout check out our advanced adobe connect training on custom layouts.
This video shows you how to use the File Share pod to upload a file from your computer to your Adobe Connect room to allow attendees to instantly download the file to their computer.
During your meeting you may want to share handouts with your audience for further study. The File Share pod allows you to upload a file from your computer and instantly allow attendees to download it to their computer without having to overload their email inbox. The file share pod is located in the bottom left corner of your collaboration layout but it can be added to any layout simply by clicking on Pods, Files Share and Add New File Share. From here you can browse your computer and choose a file you wish to upload by selecting the pod options drop down and choosing upload file. Then select Browse My computer in the lower left corner and locate the file you wish to share. I’m going to choose this PowerPoint. Like the share pod, this process may take a moment depending on the size of the file so it’s always a good idea to preload these materials prior to your meeting whenever possible. Now once the PowerPoint is loaded I may find that Adobe Connect has assigned a number to the file. I can rename this by clicking on the item and then on pod options. From here select “rename selected” and enter the name you wish to use. Then click okay. This will make it easier for my attendees to know what they are downloading. When students click to download the file they will only have the Save to My computer option. When they click this, it will open a window in their web browser and prompt them to download the file. It's a good idea to talk them through this process as they may have trouble seeing where to download the file . Also, the web browser may open in front of their Adobe Connect meeting window. To get back to the meeting window they may need to look for the Adobe Connect icon at the bottom of the screen. Again you may want to talk them through this process because yo u want to avoid them re -entering the room as another user. If this happens have them close the new Adobe room window and locate the Adobe icon at the bottom of the screen to re -open the room.
The Web Links pod allows you to share web links with your attendees during your Adobe Connect virtual meeting. This video demonstrates how to deploy and effectively use the Web Links pod.
You may find that you want to share web links with your attendees. You can do this using the Web links pod. To deploy this pod click on pods, web links and add new web links. The web links pod works in two ways. One, it allows you to send your attendees to a specific website at any moment. To do this you can type the website directly in and then click Browse To. T hat will actually take yourself and your entire audience directly to the web page you entered. This is a great option for sharing video content that you may not have an FLV file for. From here, your attendees can play the videos on their individual computer s and then minimize the screen and come back to the meeting when they have finished. It's also a great option for sharing web resources you want them to use to complete an assignment. By using this option they can choose to bookmark the page on their own web browser. Another great feature about this pod is that it works during synchronous and asynchronous viewing of this meeting. This means that if you are recording this session and you use Browse To function in the web links pod, anyone who views the vide o later will also be sent to the website you provide creating a powerfully engaging video for viewers. Once done viewing the site attendees minimize the window and locate the Adobe Connect icon to reopen the room. It's a good idea to talk new users through this process because you want to avoid them re -entering the room as another user. If this happens have them close the new Adobe room window and locate the adobe icon at the bottom of the screen to re -open the room. Now once you’ve entered a web link in the pod you may want to save it so you can continue to use it again. That is the second way you can use this pod. To do this select pod options and Add Link. Because you have a URL entered in the Browse To box, connect will automatically assume you want to save that link. You can also enter the URL directly here. You can rename the URL so you know exactly what it’s for and you can enter as many URLs as you wish. Later on in your meeting you can click on the name and it auto populates the Browse To box preventing you from having to take the time to re -enter the URL. Simply click Browse To and off your attendees will go. Now it's important to note that attendees can also click on the links and select Browse To in order to visit the websites you enter. The only difference is that they can only send themselves to the site and cannot browse others.
In this video, you will learn how to add a Q&A pod to any Adobe Connect layout so that your attendees can ask questions while you present your content.
While presenting your content you will often want to create a place for your students to ask questions. The chat pod does work for this but Adobe Connect has another pod that is better suited for Q&A sessions. You can add a Q&A pod to any layout simply by clicking on Pods and Q&A. The Q&A pod acts very much like a chat pod but it has some additional functionalities. When someone types a question into the Q&A pod I have the option to respond orally or I can choose to respond via text. When responding via text I can choose to respond just to that individual, for example if the question applies only to them, or I can select to respond to everyone if I feel everyone will benefit from that answer I am providing. If I am co hosting a meeting and I want to have my co host respond to the question I can opt to assign the question to my co host to answer. Once the question has been responded to I can see this in the pod and if I wish it can be removed from the list so we can ensure that every question has received a response. I can click on the attendee view and from here I can see what my students see. I can see the questions that were asked and any responses that were sent to all students. Towards the end of your meeting you may have a lot of questions in the queue, especially a meeting with a lot of students. You can sort the questions to help keep you organized and to ensure all questions are addressed. The Q&A pod is a great tool for managing question and answer segments in a virtual meeting to ensure everyone’s questions are addressed. Because you can make it anonymous, it also encourages students who may be more hesitant to ask questions in front of a large group, to do so in the Q&A pod. While the chat pad does work it can also encourage informal side conversations that are distracting to other students and avoidable by using the Q&A pod.
This video demonstrates how to turn on your audio in your Adobe Connect room. Also covered is how to give your attendees microphone rights, how to adjust your microphone volume, and how to mute your microphone.
Once you have your meeting room setup, you will want to make sure you turn on your audio so you and your students can communicate. Turning on the meeting audio is as easy as opening your meeting room and selecting the drop down to the right of your microphone icon to turn on your mic and then click allow to enable the Flash. You can mute by clicking directly on the icon so a slash appears through the mic and to unmute simply click on the icon again. You can also adjust your mic volume by clicking the drop down to the right of the mic icon and then adjust the microphone volume. You can also select your mic p reference from different devices should there be more than one mic to choose from. If you would like to allow your students to use their microphones simply click on the audio button at the top of the screen and select microphone rights for participants. Yo u will then need to tell students how to enable their mics the same way you turned on yours. You can also enable rights to individual users by hovering over their name in the attendees lists and selecting enable microphone.
This video guides you to the resources that are available if you experience a problem with your Adobe Connect meeting room. Also covered is how to obtain an Adobe Connect account.
If you run into trouble along the way check out our Solutions to Common Problems guide available for download. This handout will provide you with a list of common problems that users may run into using Adobe Connect and simple steps you can take to trouble shoot them. If you have issues that go beyond these, you can reach out to Adobe Connect’s 24 hour support line at 800 -422 -3623 or by visiting Adobe.com and clicking on support and learning, contact us and adobe connect support. If you are experiencing a problem with your phone line you can contact our conference line provider, Intercall, at 866 -253- 2957 or email them at firstname.lastname@example.org. If you utilize the live support listed here, you may end up with a case number, so please note it and send it to email@example.com so that we can follow up. We hope that you’ve enjoyed viewing this introductory series on Adobe Connect. If you’re interested in obtaining an Adobe Connect account, you must complete the Intro to Adobe Connect quiz. Once successfully completed, you will receive an email with your Adobe Connect account information and you can begin creating your very own Virtual Classrooms and meeting with your students. Make sure to check back with us as we will be periodically releasing advanced Adobe Connect videos. On behalf of the Center for Instructional Innovation, thanks for watching.